Effective Date: December 20, 2024

MetaNexus Consulting & Accounting Services ("MetaNexus," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with applicable laws and regulations. By engaging with MetaNexus, you agree to the practices described in this Privacy Policy.

We collect and process various types of personal information to provide our consulting and accounting services effectively. The information we collect includes but is not limited to:

Information Provided by Clients

• Name, address, email, and phone number
• Business details, including company name, industry, and size
• Financial information, including bank details, accounting records, tax information, and transaction history
• Documents required for regulatory compliance, such as identification cards, tax numbers, and business licenses

Automatically Collected Information

• IP addresses, browser types, and operating systems through website interactions
• Cookies and similar tracking technologies for analytics and improving user experience

Third-Party Sources

Information obtained from third-party partners, such as credit reporting agencies or regulatory bodies, for compliance and due diligence purposes

MetaNexus uses your personal information to:

• Provide consulting and accounting services tailored to your needs
• Ensure compliance with applicable laws and regulations, including tax, financial, and privacy laws
• Communicate with you about updates, service enhancements, or changes to policies
• Analyze and improve our services to meet client needs effectively
• Fulfill legal and regulatory obligations

We process your personal information based on:

• Consent: When you provide explicit consent for specific purposes
• Contractual Obligation: To fulfill the terms of our agreement with you
• Legal Compliance: To meet obligations under applicable laws and regulations
• Legitimate Interests: To improve our services and ensure security and compliance

We employ stringent measures to safeguard your personal information:

• Encryption: Data is encrypted during transmission and storage to prevent unauthorized access
• Access Controls: Limited access to personal information, restricted to authorized personnel only
• Regular Audits: Periodic reviews of our data protection practices and systems
• Training: Employees receive ongoing training on data security and privacy practices
• Third-Party Vetting: Thorough assessment of third-party service providers to ensure compliance with our standards

MetaNexus does not sell your personal information. However, we may share it under the following circumstances:

With Service Providers

We engage trusted third parties to perform functions on our behalf, such as IT support, data storage, and financial services. These providers are contractually obligated to safeguard your information.

Legal and Regulatory Compliance

We may disclose personal information:

• To comply with legal obligations or respond to lawful requests
• During audits or investigations by regulatory authorities

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the relevant party under confidentiality agreements.

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or comply with legal obligations. Factors influencing retention periods include:

• Legal, regulatory, or contractual requirements
• Business needs for record-keeping and reporting
• Statutory limitation periods

Depending on your jurisdiction, you may have rights regarding your personal information, including:

Access and Correction

You can request access to the personal information we hold about you and correct inaccuracies.

Data Portability

You have the right to request a copy of your data in a structured, machine-readable format.

Restriction of Processing

You can request that we limit the processing of your data under certain circumstances.

Deletion

You can request the deletion of your personal information, subject to legal and contractual obligations.

Withdraw Consent

• If processing is based on consent, you can withdraw it at any time without affecting the lawfulness of prior processing.
• To exercise your rights, contact us at [Insert Contact Information]. We will respond within the timeframe required by law.

MetaNexus operates in jurisdictions with varying data protection laws. When transferring personal information internationally, we ensure compliance with applicable laws by:

• Implementing contractual clauses approved by regulatory authorities
• Adopting industry-standard safeguards for secure data transfers

Our website uses cookies and similar technologies to enhance user experience and analyze site traffic. You can manage your preferences through browser settings or opt-out mechanisms provided by third-party analytics providers.

MetaNexus’s services are not directed toward individuals under the age of 18. We do not knowingly collect or process personal information from minors. If we discover such data, we will delete it promptly.

In the event of a data breach, we will:

• Notify affected individuals and relevant regulatory authorities as required by law
• Take immediate steps to mitigate risks and prevent future occurrences

Our website or communications may contain links to third-party sites. MetaNexus is not responsible for the privacy practices or content of these sites. Review their privacy policies before providing personal information.

We may update this Privacy Policy periodically to reflect changes in laws, regulations, or our practices. The updated version will be posted on our website with the effective date. We encourage you to review this policy regularly.

If you have questions, concerns, or wish to exercise your privacy rights, contact us at:

MetaNexus Consulting & Accounting Services Suite 406, 1011 Glenmore Trail SW, Calgary, AB T2V4R6 Email: info@metanexusconsulting.com